Terms and Conditions between The Geek Out and Vendors/Exhibitors:
1. Agreement Overview:
- These terms and conditions govern the relationship between The Geek Out, hereafter referred to as "the Event Host," and vendors/exhibitors participating in The Geek Out events, hereafter referred to as "the Vendor/Exhibitor."
2. Participation Requirements:
- Vendors/Exhibitors must submit a completed application and be approved by the Event Host prior to participation in any event.
- The Event Host reserves the right to reject or remove any Vendor/Exhibitor whose products or conduct are deemed inappropriate or contrary to the spirit of the event.
3. Anime Merchandise Non-Compete Clause:
- Vendors/Exhibitors agree not to sell or display any merchandise that directly competes with official anime merchandise sold by The Geek Out or its authorized partners during the event.
- This includes but is not limited to unauthorized reproductions of copyrighted anime characters, logos, or artwork.
- Reproductions of copyrighted anime characters, logos, and artwork are permitted during GOM CON once the vendor has the legal right to do so.
4. Copy Right Infringement
- The Geek Out assumes no liability for any copyright infringement claims brought against Vendors/Exhibitors for the sale or display of merchandise at the event.
- Vendors/Exhibitors are solely responsible for ensuring that their merchandise does not infringe upon the intellectual property rights of third parties, including but not limited to copyrighted characters, logos, or artwork.
- The Event Host reserves the right to remove any infringing merchandise from the event premises without prior notice or liability.
- Vendors/Exhibitors agree to indemnify and hold harmless The Geek Out from any claims, damages, or expenses arising from or related to copyright infringement associated with their participation in the event.
5. Deadlines:
- Vendors/Exhibitors must submit all necessary fees, deposits, or funds by the 20th of every month preceding the event in order to secure their participation.
- Failure to meet payment deadlines may result in the forfeiture of booth space and cancellation of participation without refund.
6. Booth Setup and Presentation:
- Vendors/Exhibitors are responsible for setting up and maintaining their booth space in accordance with the Event Host's guidelines and instructions.
- Spandex tablecloths are mandatory for all booth tables and must be provided by the Vendor/Exhibitor to ensure a uniform and professional appearance.
7. Conduct and Behavior:
- Vendors/Exhibitors must conduct themselves in a professional manner at all times and adhere to the event's code of conduct.
- Harassment, discrimination, or any form of inappropriate behavior towards attendees, staff, or other participants will not be tolerated and may result in expulsion from the event without refund.
8. Liability and Insurance:
- Vendors/Exhibitors are responsible for obtaining their own liability insurance to cover any damage, loss, or injury incurred during the event.
- The Event Host is not liable for any loss, injury, or damage to personal property or merchandise belonging to Vendors/Exhibitors.
9. Compliance with Laws and Regulations:
- Vendors/Exhibitors must comply with all applicable laws, regulations, and licensing requirements related to the sale and display of merchandise at the event.
- Any violations of local, state, or federal laws may result in immediate removal from the event premises.
10. Termination of Agreement:
- The Event Host reserves the right to terminate this agreement and expel any Vendor/Exhibitor from the event for failure to comply with these terms and conditions or for any other reason deemed necessary by the Event Host.
- In the event of termination, no refunds or compensation will be provided to the Vendor/Exhibitor.
11. Governing Law and Jurisdiction:
- These terms and conditions are governed by the laws of The Bahamas, and any disputes arising from or related to this agreement shall be subject to the exclusive jurisdiction of the courts in The Bahamas.
By participating in The Geek Out events, Vendors/Exhibitors acknowledge that they have read, understood, and agreed to abide by these terms and conditions outlined by the Event Host.
All Applications can be sent to vendors@thegeekout242.com