Exhibitors 2025

Terms and Conditions for Exhibitors at GOM CON: GALACTIC GETAWAY 2025

1. Agreement Overview: These terms and conditions govern the relationship between The Geek Out and exhibitors participating in The Geek Out event, hereafter referred to as "The Exhibitor."

2. Participation Requirements and Booth Space: The Exhibitor must submit a completed application and be approved by The Geek Out prior to participation in any event.

In the event that booth space has reached capacity and the Exhibitor has already paid, The Geek Out will issue a full refund.

The Geek Out reserves the right to reject any Exhibitor whose conduct is deemed inappropriate or contrary to the spirit of the event.

The Geek Out will provide the Exhibitor with a designated booth space (6ft table, black spandex table cloth, and 2 chairs) at the event venue to display and sell their merchandise unless otherwise stated.

The Exhibitor agrees to arrive promptly between 8am to 10am for setup. The Exhibitor understands that breakdown is no earlier than 8pm. All items must be removed from the premises by midnight if you have not purchased for both Saturday and Sunday. The Exhibitor can also choose to come in Friday 26th December, 2025 between 6pm an 10p to start setting up their booths

The Exhibitor is responsible for furnishing their booth with necessary display fixtures, such as shelves, or racks, to showcase their merchandise effectively. The Geek Out will not provide additional equipment or furnishings unless otherwise specified.

The Exhibitor acknowledges that booth space allocation is subject to availability and may be limited. While The Geek Out will make reasonable efforts to accommodate the Exhibitor's preferences on booth location as previously filled out in intake form, the final determination of booth assignments rests with The Geek Out.

The Exhibitor agrees to maintain their booth space in a clean and orderly manner throughout the duration of the event. Any damage caused to the booth space or surrounding areas as a result of the Exhibitor's activities will be the responsibility of the Exhibitor to repair or compensate for.

The Geek Out reserves the right to make changes to the floor layout or configuration if deemed necessary for logistical or operational reasons. Any such changes will be communicated to the Exhibitor in a timely manner.

Anime/Comic Book Merchandise: Exhibitors are responsible for ensuring that all merchandise they sell or display is properly licensed or legally authorized. The Geek Out accepts no responsibility for any legal consequences arising from an Exhibitor’s sale or display of copyrighted or unlicensed items, including but not limited to unauthorized reproductions of anime characters, logos, artwork, or branded content.

If you are uncertain whether your products meet these requirements, please contact us at vendors@thegeekout242.com for clarification prior to the event.

Copyright Infringement: The Geek Out bears no liability for any copyright infringement claims brought against an Exhibitor as a result of merchandise sold or displayed during the event. All Exhibitors assume full responsibility for the legal compliance of their products. Exhibitors are solely responsible for ensuring that their merchandise does not infringe upon the intellectual property rights of third parties, including but not limited to copyrighted characters, logos, or artwork.

The Geek Out reserves the right to remove any infringing merchandise from the event premises without prior notice or liability once complaints by the copyright owners have been made.

Exhibitors agree to indemnify and hold harmless The Geek Out from any claims, damages, or expenses arising from or related to copyright infringement associated with their participation in the event.

Artists

The Artist confirms that all artwork displayed and sold at the event will be original and created by the Artist. The use of AI-generated artwork, products, or illustration is strictly prohibited.

To compete in our competition to receive a free artist table, fill out thecoresponding application form, upload your designed logo of Cash N' Go and the top 3 winners will be chosen by the company in a blind reveal. For additioal information email vendors@thegeekout242.com

All pictures of items intended for sale must be submitted for verification.

Artists understand that they can be removed from the event without refund for violating this agreement.

Fees and Deadlines:Exhibitors must submit all necessary fees, deposits, or funds by the 21st December to secure their participation

A $25 late fee is in effect for all registrations after the 21st of December, 2025.

Failure to meet payment deadlines may result in the forfeiture of booth space and cancellation of participation.

ALL vendor fees increase by $25 in January of every New Year.

Booth Setup and Presentation: Vendors are responsible for setting up and maintaining their booth space in accordance with these guidelines and instructions:

Spandex tablecloths are mandatory for all booth tables. If black is not preferred, an alternate color must be provided by the Exhibitor to ensure a professional appearance.

If power is required, the Exhibitor must bring their own drop cords to reach available outlets.

Food can be prepped and served at 2nd August,2026 Pool Party and 31st October, 2026 -1st November, 2026 The Geek Out only

-No more than 2 electrical items are allowed at each table.

-Absolutely no cooking is allowed on the indoors of the venue. Items can be prepped and brought in chafing dishes

Be wary of sternils indoors as the ground is carpet.

No Food is allowed at the hotel at GOM CON. Apologies for the inconvenience caused.

Conduct and Behavior: Vendors must conduct themselves in a professional manner at all times and adhere to the event's code of conduct.

Harassment, discrimination, or any form of inappropriate behavior towards attendees, staff, volunteers, or other participants will not be tolerated and may result in expulsion from the event without refund.

Liability and Insurance: Vendors are responsible for obtaining their own liability insurance to cover any damage, loss, or injury incurred during the event. Eventeny provides insurance if interested.

The Geek Out is not liable for any loss, injury, or damage to personal property or merchandise belonging to Exhibitors.

Compliance with Laws and Regulations: Exhibitors must comply with all applicable laws, regulations, and licensing requirements related to the sale and display of merchandise at the event.

Any violations of local or international laws may result in immediate removal from the event premises.

Termination of Agreement: The Geek Out reserves the right to terminate this agreement and expel any Exhibitor from the event for failure to comply with these terms and conditions.

In the event of termination, no refunds or compensation will be provided to the vendor.

This agreement expires on Sunday 27th December, 2025 at 11:59pm

Governing Law and Jurisdiction: These terms and conditions are governed by the laws of The Bahamas, and any disputes arising from or related to this agreement shall be subject to the exclusive jurisdiction of the courts in The Bahamas.

By participating in The Geek Out events, Exhibitors acknowledge that they have read, understood, and agree to abide by these terms and conditions outlined by The Geek Out.

All questions, queries and need for clairification can be sent to vendors@thegeekout242.com